Privacy Policy

Privacy Policy for Football Foundry

Last Updated: 30/1/26

1. Introduction

Welcome to Football Foundry ("we," "our," or "us"). We are committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, and share information about you and your child when you use our services, visit our website (https://football-foundry.classforkids.io), or book a class with us.

We are the Data Controller for the information you provide to us directly. We use ClassForKids as our booking platform and data processor.

2. Information We Collect

To provide our coaching services, we collect the following types of personal data:

  • Parent/Guardian Details: Name, email address, phone number, and home address.
  • Child’s Details: Name, date of birth, gender, and medical information (allergies, conditions, or specific needs).
  • Emergency Contact: Name and phone number of a secondary contact.
  • Booking History: Records of classes, camps, and events you have booked.
  • Photos/Videos: With your explicit consent, we may take photos or videos of sessions for marketing and promotional purposes.

3. How We Collect Your Data

We collect data primarily through:

  • Registration Forms: When you book a class via our ClassForKids page.
  • Direct Communication: Emails, text messages, or phone calls you make to us.
  • In-Person: Information provided verbally or on paper forms during coaching sessions.

4. How We Use Your Information

We process your personal data for the following lawful purposes:

  • Contractual Necessity: To manage your booking, register your child for classes, and communicate regarding schedule changes or cancellations.
  • Legal Obligation: To comply with health and safety regulations, safeguarding duties, and tax accounting.
  • Legitimate Interests: To inform you about future term dates, holiday camps, or relevant news about our club (you can opt-out of marketing at any time).
  • Vital Interests: To share medical information with emergency services in the unlikely event of an accident.

5. Third-Party Data Processors

We share your data with trusted third parties who help us run our business:

  • ClassForKids.io: Our booking and management software. They process your data securely on our behalf. You can view their privacy policy here.
  • Payment Providers: Stripe or other payment gateways used via ClassForKids to process fees. We do not store your full credit/debit card details.
  • Coaches: Our coaching staff have access to registers and medical info strictly for the purpose of running safe sessions.

6. Data Retention

We keep your personal data only for as long as necessary:

  • Active Customers: We retain your data while you are booking classes with us.
  • Inactive Customers: We generally delete or anonymise data [e.g., 3 years] after your last interaction with us, unless required longer for tax or insurance purposes (e.g., accident records may be kept until the child turns 21).

7. Your Rights

Under the UK GDPR, you have the right to:

  • Access: Request a copy of the personal data we hold about you.
  • Rectification: Ask us to correct inaccurate or incomplete data.
  • Erasure: Request that we delete your data (the "right to be forgotten"), subject to legal retention requirements.
  • Restrict Processing: Ask us to limit how we use your data.
  • Withdraw Consent: If you gave consent for photos/marketing, you can withdraw it at any time.

8. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

  • Business Name: Footbal Foundry
  • Contact Name: Lewis Brown
  • Email: football.foundry@outlook.com
  • Phone: 07468468376

9. Complaints

If you have concerns about how we handle your data, please contact us first so we can resolve it.